Types of venue
There are a huge variety of different venues that can be hired for your martial arts clubs. The obvious choices are school halls, community centres, church halls, sports centres, scout hut etc. Really it can be anywhere that is a good size with suitable flooring. You should avoid carpeted floors but wood, laminate, linoleum or concrete should be fine. As a minimum size I would suggest the size of a badminton or squash court. If you are just starting out it would be wise not to jump into hiring a huge full sized sports hall. Start small with a view to expanding later. With this in mind try to negotiate hiring terms for say 3 months at a time so that you can change your venue if needs be.
The cost of your venue is going to be the main on-going running cost of the club and so it is important to get a good deal for your room. You don’t want to be making a loss on your club so you need to think about how many students you are likely to get and ensure that the price they pay per class will cover the venue hire. Ideally you want a surplus to build club funds to buy martial arts equipment and to give a small buffer for weeks when fewer than expected students come to class. When agreeing the terms for hiring the venue it would be a good idea to suggest paying on either a week by week basis or to pay at the end of a term. You don’t want to pay up front for a long term hire as that would be a large outlay right at the start before you have any money coming in.
When hiring your venue make sure you find out when the room is available. If you are hiring a school hall you need to know if you can get in the hall outside of term time. Having no venue for the school holidays is one sure way to kill your club off. Also check out how you can gain access to the hall. If you are reliant on a key holder or caretaker it could also mean that the venue becomes unavailable when they are not around. Ideally you want a venue that is open year round with easy access or better yet where they trust you as a key holder.
Proximity to other clubs
Have a search for other martial arts clubs in the area. This will be your competition. If you open a club in the same village or town as other clubs then you are going up against established clubs to try and grab a share of the available students in the area. Sometimes this is unavoidable and to be fair most places have at least one martial arts club in operation already. If the other clubs are completely different styles then you will not be in too much conflict but if there are clubs doing your style then it might be an idea to look elsewhere. Some associations try to ensure their clubs do not encroach on each other and have a set minimum distance for how close clubs can be to each other. In some cases it can be quite handy to be close to another club within the same association or style as you can form an alliance and complement each other by offering instructor cover for each other’s class to cover holidays or sickness.
When picking a venue try to get a feel for the population in the local area. If there is a secondary school close by then there should be a large number of teenage children in the local area. Look out for other local community groups such as Scout troops or Brownies to give an indication if the area can support youth groups. A venue near a new housing development might be able to attract younger families and people that are new to the area looking for clubs to integrate into their new area. Just try to get a feel for if the location can provide enough students for your club to be a success. A village hall may be cheap to hire but if it is in a village with very few homes made up of mainly pensioners then it might be an idea to give it a miss unless of course that is your target market.
There are some other considerations when looking at a venue that are not as important as the ones listed above but these can make the difference when choosing between one venue and another. These are more like the icing on the cake.
- Parking – Is there adequate parking for students at the venue or, at the very least, a safe area for students to be dropped off and picked up?
- Transport links – Is the venue close to good transport links? Bus stop, train station, cycle lanes, for example.
- Storage – Does the venue have any permanent storage space where you can safely store club equipment? If you can leave large bulky items like martial arts pads, free standing punch bags, mats etc. it will save you having to transport them to and from each class.
- Equipment Share – Does the venue already have shared equipment that can be used by your club? Some schools and community centres will have basic equipment like mats, cones, hula hoops, foam balls etc. These can be useful for training in some circumstances if the venue will allow you to use them.
- Kitchen facilities and chairs – If you have a class for children and the parents are staying to watch the children then a venue that has tea and coffee making facilities and chairs could be useful. If you get some parents on side to run a tea bar then you may have an extra way to generate some club funds too.
Buying permanent premises
I don’t know much about this as I would say the majority of clubs in the UK use a hired venue but I know there are some studios which have a permanent base. I have seen some clubs that have a permanent studio in a converted industrial unit on an industrial estate or clubs where a church hall has been bought and converted into a studio. The advantages of having your own permanent studio are obvious; It is yours, you can gain access easily and have classes whenever the time suits you, you can lay it out exactly as you want it and you can leave equipment set up. However unless you are wealthy enough to buy the premises out right you will need to take out a mortgage to pay for it and that means you need to be looking at class fees to cover it. It can be done but you will need a lot of students or high class fees to take care of this. It works for some but for most part time instructors hiring a venue is the way to go.